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Estera

Administrative Officer

Corporate Services [CSVC] – Luxembourg, Luxembourg
Department Corporate Services [CSVC]
Employment Type Permanent
Minimum Experience Entry-level

For our Luxembourg office, we are looking for a highly motivated Junior administrative officer to strengthen our corporate administration team. 

 

BASIC FUNCTION

The Junior administrative officer will manage on a daily basis a portfolio of Luxembourg companies under the supervision of the accounting team. He will be responsible for the day-to-day administration of the Luxembourg companies.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

  • Managing the day to day administrative tasks for a dedicated clients portfolio

  • Preparation of payment instructions and various documents upon Clients’ request and follow-up

  • Monitoring of bank accounts

  • Filing of legal documents on the Trade Register platform and follow-up with the tax authorities

  • Providing assistance in compliance / KYC related matters

  • Collecting signature of documents and maintaining the files of client companies in accordance with procedures

  • Ability to prepare basic legal documents (share register,…)

  • Filing and archiving of the client’s documents

  • Visitors and phone reception

KNOWLEDGE, SKILLS, AND EXPERIENCE REQUIRED

  • Degree in Management assistance

  • Young graduate or first relevant experience (1 – 2 years) as a Junior corporate officer in a similar environment or within a Big Four firm

  • Fluent in French and English, knowledge in German is an asset

  • MS Office

  • Excellent written and oral communication skills and ability to multi-task

  • Strong time-management and organisational skills are essential

  • Professional manner with the ability to relate to persons at all levels, and to respond to queries quickly and effectively

  • Team player and client oriented

 

Location:

Luxembourg City

Salary:

Attractive salary package

TeRms:

CDI, full time

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  • Location
    Luxembourg, Luxembourg
  • Department
    Corporate Services [CSVC]
  • Employment Type
    Permanent
  • Minimum Experience
    Entry-level
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